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Using Follow Up Tag in Outlook 2010

Keeping track of Outlook items

Keeping track of Outlook items, such as contacts and emails, which require a follow-up action can be a time consuming task that can be quite difficult. Fortunately Outlook 2010 has the Follow Up feature that that makes it easy to convert email messages or contacts into to-do or Follow Up items that can include reminders if needed.

The Outlook Follow Up tag feature is used to add an email or a contact to the Task list in Outlook as an item that requires follow-up or as a to-do item. When assigning the Follow Up tag to an item there are several time frame options available that can be used to assign a deadline for the completion of the item. The time frame options include:

In addition to be able to customize or select start and due dates a reminder can be set on a Follow Up item to have Outlook display a reminder about the item. Below is the details on when a reminder is displayed for a specific due date time.

Once an item has been flagged with the Follow Up tag the item will appear in the Outlook To-Do list sorted by the due date and can be accessed by selecting Tasks in the left navigation pane. The To-Do list can also be displayed in the To-Do bar on the right side of the screen by selecting View | To-Do Bar and selecting Task List. This will keep the list visible at all times.

After an item has been completed then the Follow Up flag can be cleared from the item which also removes the item from the to-do list.

The next step is learning how to assign a Follow Up Tag to an Outlook 2010 item. Stayed tuned for the next article which will provides the details for assigning the Follow Up Tag.

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