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Unique Techniques for Navigating Outlook Calendar

Quick Change the Date and Time of an Outlook Calendar Item.
Hover your mouse pointer above blue border until you see a four headed arrow; click and hold your mouse key down and drag it to a new date on the date navigator. It will move to new date at the original time set for the appointment. The Outlook view will automatically change to the new date. If the appointment time has changed, you can drag the item to the new time.

Quick Copy Calendar Items to Another Date
You can also drag a copy of a calendar item by holding down your CTRL key down while dragging. When you drop it make sure you let up on your mouse key before releasing the CTRL key, otherwise Outlook will move the item instead of copying it. The Outlook view will automatically change to the new date. If you have multiple dates on which you want to place the appointment, you can keep picking up the item and copying it until you have it on all of the dates you need. This is a great technique when you have a recurring appoint that has a random pattern.

Changing the Color of Your Calendar (Available in XP)
To change the background color of your calendar

Group Schedules
Similar to an eMail distribution list, you can establish a group schedule. The group schedule can include resources such as a conference room or equipment when these resources have been pre-established by your system administration. The group schedule allows you to view the availability of the combined resources. To establish a group schedule:

Changing Default Reminder Alarm
By default all Outlook calendar items are set for a reminder alarm 15 prior to the time of the appointment. You can change the default time to a different time increment or surpress the reminder alarm altogether. To surpress the reminder alarm.

To change the reminder time increment, click on the time drop down and select the time increment that best suits your purposes.


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Content copyright © 2013 by Chris Curtis. All rights reserved.
This content was written by Chris Curtis. If you wish to use this content in any manner, you need written permission. Contact Laura Nunn for details.



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