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Assigning Categories in Outlook 2010


Using categories in Microsoft Ou

Using categories in Microsoft Outlook 2010 is a great way to keep email, contacts and calendar entries. Once a category is assigned to an item then that category can be used to search or sort items based on that category. This makes finding and retrieving much quicker and easier.

Below are the steps for assigning or removing categories on various item in Outlook.

Assigning Categories to Email Items:

To Assign Category to Email in List View:

  1. Right-click on email to categorize
  2. Highlight Categorize to display list of categories
  3. Select category to be applied

To Assign Category to Open Email:

  1. Click on Message in the Ribbon
  2. Under Tags click on Categorize to display list of available categories
  3. Select category to be applied

To Clear Category from an Email:

  • From the list view right-click on the email hover over categorize and select Clear All Categories from context menu.
  • From an open email select Message from the ribbon then click on Categorize under Tags. Then click on Clear All Categories.

Assigning Categories to Contacts:

To Assign Category to a Contact in List View:

  1. From the contact list right-click on the contact to categorize
  2. Highlight Categorize to display list of categories
  3. Select category to be applied

To Assign Category to an Contact:

  1. Click on Contact in the Ribbon
  2. Under Tags click on Categorize to display list of available categories
  3. Select category to be applied

To Clear Category from a Contact:

  • From the list view right-click on the contact hover over categorize and select Clear All Categories from context menu.
  • From an open contact select Contact in the ribbon then click on Categorize under Tags. Then click on Clear All Categories.


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Introduction to Categories in Outlook 2010
Using Outlook Rules to Organize Mail
Using Folders in Outlook
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Content copyright © 2013 by Allison Nunn. All rights reserved.
This content was written by Allison Nunn. If you wish to use this content in any manner, you need written permission. Contact Allison Nunn for details.

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