Microsoft Word AutoCorrect Features

Microsoft Word AutoCorrect Features
Microsoft Word provides many features that make editing and formatting documents easier. One of these features is AutoCorrect, which allows the automatic correction and formatting of text within in a document. All of the features provided by AutoCorrect can be customized to suit individual formatting needs.

Below is a listing of the options provided by AutoCorrect and the steps necessary to customize each option.

The AutoCorrect option allows the automatic correction of word capitalization and the replacement of text with symbols. When word capitalization options are active Word will automatically capitalize the first letter of a sentence, days of the week and will fix the accidental use of the CAPS LOCK key.

The replace text option will replace specific text with predefined text. For example, if (c) is typed then Word will replace the text with ©. In addition, the replacement text listing can be updated with additional entries.

To change AutoCorrect Settings:
1. Tools Menu | AutoCorrect
2. Select AutoCorrect tab
3. Check (to activate) or Uncheck (to deactivate) desired AutoCorrect options

To change replace text setting:
1. Tools Menu | AutoCorrect
2. Select AutoCorrect tab
3. In the box marked Replace: type in text to be replaced
4. In the box marked With: type in replacement text
5. Click Add
6. To remove an option, highlight the option then click Delete

AutoFormat / AutoFormat as You Type
The AutoFormat and AutoFormat as you Type options allow specific text to be formatted in a predefined style. The AutoFormat option applies the changes after the document has been typed, while the AutoFormat as you Type formats the text as it is being typed.

The AutoFormat option allows formatting for headings, lists, bullets and paragraphs and can be used to modify quote marks, fractions and hyphens.

To change AutoFormat and AutoFormat as you Type:
1. Tools Menu | AutoCorrect
2. Select either the AutoFormat or AutoFormat as you Type tab
3. Check or uncheck the desired AutoFormat options

To AutoFormat a document after it has been typed:
1. Format Menu | AutoFormat
2. Select AutoFormat now to format entire document or AutoFormat and review each change to select which parts of the document will be changed.

The AutoText/AutoComplete feature provides an auto-completion option from a predefined list of words. For example, when starting to type Att.. Word will suggest that the word is Attention. If the suggestion is correct then hitting enter will insert the suggested word. AutoText can be customized by adding new entries or removing the standard entries.

To Change AutoText Options:
1. Tools Menu | AutoCorrect
2. Select AutoText tab
3. Uncheck Show AutoComplete suggestions to deactivate

To Add/Remove AutoText Options:
1. Tools Menu | AutoCorrect
2. Select AutoText tab
3. Type new entry in the Enter AutoText entries here box and click Add
4. To remove an entry, highlight entry to remove and click on Delete

Smart Tags
Smart Tags are special types of text in Word that allow additional functionality. For example, if the name of a person is typed it will be underlined with purple dashes that indicate a smart tag. If the smart tag icon is selected by moving the mouse over the name, then a menu appears with the options to send the person an email, add to contacts, insert address, and schedule a meeting.

To Change Smart Tag Options:
1. Tools Menu | AutoCorrect
2. Select Smart Tag tab
3. Uncheck Label text with smart tags to deactivate
4. Uncheck individual recognizers to only use Smart Tags on certain text

Please note - in order to view the Smart Tags in a document they must be checked in the View options.

To Check View Settings:
1. Tools Menu | Options
2. Select View tab
3. Check Smart Tags

Related Articles
Editor's Picks Articles
Top Ten Articles
Previous Features
Site Map

Content copyright © 2023 by Allison Nunn. All rights reserved.
This content was written by Allison Nunn. If you wish to use this content in any manner, you need written permission. Contact Allison Nunn for details.