Guest Author - Leena Kothari
If you have always made an effort to maintain trail of diverse sides of spreadsheet or word processor files launched over email, free web based word processing then spread sheet software offered by Google may be right for you. Google Docs and Spreadsheets is a free web-based word processing and spreadsheet software that maintains documents and allows the users to renew files from their personal computers. For example, you have the capability to organize your student group's research assignments, access the list of work of your family from work or home, or pool resources with isolated classmates on a novel commercial plan.
The free web based word processing and spread sheet software often referred to as Google Docs and Spread sheets is becoming extremely popular as it allows users to create and edit documents and spread sheets using the Internet. The application allows creation of documents and spread sheets via web interface that can be sent using email. They can be saved in number of formats on the computer. With default settings, the documents are stored on servers of Google. It has a function of saving the documents automatically after few minutes or seconds as found in Microsoft Word, so that there is no data loss in any circumstance. For organizing the documents properly, they can be archived as well as tagged.
Another alluring feature of the free web based word processing and spreadsheet software is that the documents created using the software can be opened, shared and edited by more than one user at the same time. You can open and save documents in popular formats of the word document like .doc and .xls. Although, a feature that limits the usage of the application is that it is does not support few popular browsers such as Apple’s safari and Opera.
The free web based word processing and spreadsheet software offered by Google has a limit regarding the size of the documents that one can store in his/her account. A user can store a document that has size less than 500k along with 2MB for each implanted picture. Also regarding the spread sheet, there is a restriction that the rows should be less than 1000, columns should be less than 256 and one can’t store more than 40 sheets or 100000 cells whichever comes first. The total number of documents that can be stored is 5000; total number of images that can be stored is 5000 and number of spreadsheets that can be saved are 200. Also, a user can open about 11 spreadsheets simultaneously.
Although, free web based word-processing and spreadsheet software is becoming popular but there are certain questions of security that have always prompted. Since, Google accounts offer unified login process; it do possesses a threat to security of the documents.