logo
g Text Version
Beauty & Self
Books & Music
Career
Computers
Education
Family
Food & Wine
Health & Fitness
Hobbies & Crafts
Home & Garden
Money
News & Politics
Relationships
Religion & Spirituality
Sports
Travel & Culture
TV & Movies

dailyclick
Bored? Games!
Nutrition
Postcards
Take a Quiz
Rate My Photo

new
European Travel
Action Movies
Bible Basics
Houseplants
Romance Movies
Creativity
Family Travel


dailyclick
All times in EST

Full Schedule
g
g PC Advice Site

BellaOnline's PC Advice Editor

g

File Organization - Directories and Folders


So you have a hard drive, it is partitioned, drive letters have been assigned and the operating system and programs have been installed – now what? Now it is time to create, or expand, the directory structure to for the storage and organization of data and files in order to easily backup and locate information. 

In the most basic sense a directory or folder on a computer is the equivalent of a drawer in a file cabinet. It is used to store and organize files and other directories, which are called subdirectories, in a logical or in some cases illogical manner depending on your filing preferences. To start you create directories at the “root” at the top level of the drive and then create subdirectories within these directories to further organize files. 

Note: A directory and a folder are the same – just named differently. The naming convention started as directory before Microsoft Windows and switched to folders with the introduction of the graphical interface and both are still used. 

There are several methods for creating a directory or folder on your system. These include: 

Command Prompt Most likely you will never need to create a directory from the command prompt but there are circumstances when this is necessary – typically when troubleshooting Windows startup errors. 

My Computer or Windows Explorer
To create a folder using My Computer or Explorer you need to open My Computer or Explorer then browse to the location for the new folder then: 

For Vista:
Select
Organize | New Folder

For Windows XP:
Select
File | New | New Folder or if in Task View select Make a New Folder from left navigation bar  

Desktop:
Right-click on desktop then select
New | Folder  

In addition, when you are saving a file you can create a folder from the Save dialog box if you find you need a new directory for the file. (This does not work in all instances – depends on software versions).

Tips:
  • Name your directories and files with short but concise titles. Though you can use up 255 characters (Windows XP and Vista) naming directories and files I strongly advise keeping them shorter as it is easier navigate shorter path names than longer path names.
    • Note: The “path” is the location of the file in the directory hierarchy starting at the root directory and working down all the subdirectories to the file location.
  • The use of subdirectories is great for organization but too many levels can get confusing and harder to use. For example, it will be harder to save and retrieve filed from c:\work\support\new\word\client than it would be from c:\work\clients. Try to avoid using any special characters when naming files even if they are allowed. I have come across issues when I have used special characters such as & - though it is allowed by the operating system some of the software that I use did not like the special character.

Now that disk drives, drive letters, directories, files and creating directories have been covered the next step is start organizing your files. Stayed tuned!

Add File+Organization+%2D+Directories+and+Folders to Twitter Add File+Organization+%2D+Directories+and+Folders to Facebook Add File+Organization+%2D+Directories+and+Folders to MySpace Add File+Organization+%2D+Directories+and+Folders to Del.icio.us Digg File+Organization+%2D+Directories+and+Folders Add File+Organization+%2D+Directories+and+Folders to Yahoo My Web Add File+Organization+%2D+Directories+and+Folders to Google Bookmarks Add File+Organization+%2D+Directories+and+Folders to Stumbleupon Add File+Organization+%2D+Directories+and+Folders to Reddit




File Organization - The Basics
File Organization - Drive Letters
RSS
Related Articles
Editor's Picks Articles
Top Ten Articles
Previous Features
Site Map




For FREE email updates, subscribe to the PC Advice Newsletter


Past Issues


print
Printer Friendly
bookmark
Bookmark
tell friend
Tell a Friend
forum
Forum
email
Email Editor


Content copyright © 2014 by Allison Nunn. All rights reserved.
This content was written by Allison Nunn. If you wish to use this content in any manner, you need written permission. Contact Allison Nunn for details.

g


g features
Office 365 Home Premium Overview

Holiday Gift Guide

NeatReceipts Scanner Review

Archives | Site Map

forum
Forum
email
Contact

Past Issues
memberscenter


vote
Poetry
Daily
Weekly
Monthly
Less than Monthly



BellaOnline on Facebook
g


| About BellaOnline | Privacy Policy | Advertising | Become an Editor |
Website copyright © 2014 Minerva WebWorks LLC. All rights reserved.


BellaOnline Editor