logo
g Text Version
Beauty & Self
Books & Music
Career
Computers
Education
Family
Food & Wine
Health & Fitness
Hobbies & Crafts
Home & Garden
Money
News & Politics
Relationships
Religion & Spirituality
Sports
Travel & Culture
TV & Movies

dailyclick
Bored? Games!
Nutrition
Postcards
Take a Quiz
Rate My Photo

new
Heart Disease
Horror Literature
Dating
Hiking & Backpacking
SF/Fantasy Books
Healthy Foods
Crafts for Kids


dailyclick
All times in EST

Full Schedule
g
g PC Advice Site

BellaOnline's PC Advice Editor

g

Using Tags in Microsoft Outlook 2010


Keeping email

Keeping email, contacts and calendar entries filed and organized can be a daunting task if the proper techniques or tools are not used. Fortunately in Outlook 2010 tags can be used to help keep Outlook items organized, easier to find and easier to track messages that require follow-up. Tags consist of three categories Unread/Read, Categorize and Follow Up. Each of these types of tags is explained in further detail below.

Unread/Read

This tag can be used to mark an email that has be viewed or read as unread or a message that has not be read as unread. The Unread/Read tag is commonly used to mark messages that have been read as unread as a way to track messages that require a follow-up action.

While this method works it is not ideal for someone who has a large amount of unread email messages as it does not distinguish from emails that have been viewed and ones that have not been viewed.

Categorize

Categories can be assigned to emails, contacts and calendar entries and are used to search or sort Outlook items by category. Categories are color coded and can be customized to create a custom organizational system for email and other Outlook items.

Uses for categories include tagging email receipts, work email, personal email, reminders, and urgent emails, and for contacts the type of contact (work, business, family, etc.).

Follow Up

The Follow Up tag can be used to list an email or a contact in the Task list in Outlook for a follow-up action. When assigning the Follow Up tags there are there a several time frame options which is indicates the deadline for the follow up when adding to task list. The time frame options include:

  • Today
  • Tomorrow
  • This Week
  • Next Week
  • No Date
  • Custom

To further help keep track of to-do items a reminder can be set on a to-do item to have Outlook display are reminder about the to-do item on a specific date and time. Once an item has been completed then the follow up flag can be cleared from the item to remove the item from the to-do list.

The Follow Up tagging system is the best of the three methods for tracking email or other email items that require additional actions or follow up.

Though it will seem daunting in the beginning to Tag items in Outlook once it is done it will make managing email and tasks much, much easier. Start tagging!



Add Using+Tags+in+Microsoft+Outlook+2010 to Twitter Add Using+Tags+in+Microsoft+Outlook+2010 to Facebook Add Using+Tags+in+Microsoft+Outlook+2010 to MySpace Add Using+Tags+in+Microsoft+Outlook+2010 to Del.icio.us Digg Using+Tags+in+Microsoft+Outlook+2010 Add Using+Tags+in+Microsoft+Outlook+2010 to Yahoo My Web Add Using+Tags+in+Microsoft+Outlook+2010 to Google Bookmarks Add Using+Tags+in+Microsoft+Outlook+2010 to Stumbleupon Add Using+Tags+in+Microsoft+Outlook+2010 to Reddit




Assigning Categories in Outlook 2010
Introduction to Categories in Outlook 2010
RSS
Related Articles
Editor's Picks Articles
Top Ten Articles
Previous Features
Site Map




For FREE email updates, subscribe to the PC Advice Newsletter


Past Issues


print
Printer Friendly
bookmark
Bookmark
tell friend
Tell a Friend
forum
Forum
email
Email Editor


Content copyright © 2013 by Allison Nunn. All rights reserved.
This content was written by Allison Nunn. If you wish to use this content in any manner, you need written permission. Contact Allison Nunn for details.

g


g features
Office 365 Home Premium Overview

Holiday Gift Guide

NeatReceipts Scanner Review

Archives | Site Map

forum
Forum
email
Contact

Past Issues
memberscenter


vote
Poetry
Daily
Weekly
Monthly
Less than Monthly



BellaOnline on Facebook
g


| About BellaOnline | Privacy Policy | Advertising | Become an Editor |
Website copyright © 2013 Minerva WebWorks LLC. All rights reserved.


BellaOnline Editor