Outlook – Printing Email Addresses

Outlook – Printing Email Addresses
Outlook does not provide a print option to print a simple email address list. The print configuration uses the current view to determine what fields from the contact record to print. You select the page set up of your choice in the print dialog box.

You can customize a view to include the Email Display Name and the Email Address fields. Once the view has been defined, you can display the view before activating the print command. Use these instructions to create your customized view.

Customize a Contact View
• Click on your Contacts Folder
• Click on View | Current View | Define View
• Click on New in the Define Views for Contacts dialog box
• Type in a name for the new View (suggestion: Email Address)
• Select Table from the type of view; then click on OK
• Click on Fields in the View Summary dialog box
• Remove any fields displayed in the Show Fields box
• Select Email Fields from the Select Available Fields from: drop down
• Add the Email Display As field (highlight it and click on the Add button)
• Add the Email field
• Click on OK to close the Show Fields dialog box
• Click on OK to close the View Summary dialog box
• Click on Apply View to display your new view and close the Customize View dialog box

To Print your Customized View
You can print the entire contact file or selected records you choose. Pre-select only those records you want to print. Use the Shift key to select a block of adjacent records, or use the CTRL key to select a group of non-adjacent records.

With the Email Address view displayed:
• File | Print
• Select Table Style from the Print Style
• Choose to print "All Rows" or Only Selected Rows"
• Click on OK to print or Click on Preview to view how your report will print

If you chose to Preview your print, you can print directly from Preview by clicking on Print.

Experiment with customizing views for other report type purposes. One of the powers of using Outlook is your ability to manipulate and customize your data to suit your needs. Take advantage of what you have learned about views in this article to get the info you need.

Special Edition Using Microsoft Outlook 2000 (Special Edition Using)
Using Microsoft Outlook 2000

I personally own this book and have found it to be a terrific reference tool. Whether you're using it for personal information, e-mail, collaborative networking, or some combination of these, Microsoft Outlook is a subtle, powerful application. If you want to make the most of using it, take a look at Special Edition: Using Microsoft Outlook 2000, a gigantic reference written specifically for intermediate to advanced users.

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